Top 14 QuickBooks Online Tips Including Keyboard Shortcuts

Information on how to perform many of these functions can be found within our free QuickBooks Online tutorials. We prepared some QuickBooks tips and tricks that can save you time by reducing repetitive tasks and minimizing scrolling for the data you need. Discover how to work more effectively by using keyboard shortcuts, automating some of your work, displaying data in different ways, and making your files more accessible. Most of these tips are explained in detail in our free QuickBooks Online tutorials.

• Below is the list of QuickBooks shortcuts for Windows users.
• For handy articles that will guide you while working with QuickBooks such as for reports and accounting, banking and bank feeds, account management, inventory, projects, etc.
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• With mobile accounting becoming a norm among modern businesses, it’s crucial to have a mobile app that lets you access your favorite accounting features from your smartphone.
• They handle the accounts of numerous clients; each client has numerous amounts of financial transactions.

It helps post closing trial balance you time and also serves as a reminder for upcoming transactions. You can also use two different browsers to view multiple companies in separate windows. For example, try logging into QuickBooks Online through Chrome and open your company file. Then, log in to QuickBooks Online through Microsoft Edge and open your second company file. When using QuickBooks Online, opening multiple windows is a huge timesaver as it allows you to flip back and forth between screens.

Lists (Customer Center, Account Register, Item List, etc)

QuickBooks 2022 makes small-business accounting fast and easy. But your day-to-day business bookkeeping will go even more smoothly if you employ a handful of QuickBooks user interface tricks, editing tricks, and keyboard shortcuts. Use the QuickBooks 2022 keyboard shortcuts shown in the following table to make your day-to-day small-business accounting easier and faster.

When QuickBooks displays the commands window, you just fill in the boxes and press Enter. With mobile accounting becoming a norm among modern businesses, it’s crucial to have a mobile app that lets you access your favorite accounting features from your smartphone. The QuickBooks Online mobile app includes nearly all the features found in the desktop interface, with some added functions, like receipt capture and mileage tracking. Rather than entering individual transactions manually that occur repeatedly, you can automate the process by setting up recurring transactions. These include bills, rent payments, income, and purchase orders from suppliers.

Top 13 Bookkeeping & Accounting Tips for Small Business Owners

After assigning transactions, you can print many reports separately for each class or location. The Undeposited Funds account keeps a record of payments in QuickBooks until you deposit the same payments at your bank. Banks often combine all the cash and checks you deposit into a single transaction.

Bundle allows you to package and sell multiple items as a single product or service while Inventory allows you to track exact quantities and costs of products on hand. Online banking, also known as bank feeds, is one of QuickBooks Online’s most helpful and time-saving features. When you connect an account, QuickBooks downloads and categorizes bank and credit card transactions for you automatically―you only need to approve the work.

Open, set up, and close QuickBooks

Tim worked as a tax professional for BKD, LLP before returning to school and receiving his Ph.D. from Penn State. He then taught tax and accounting to undergraduate and graduate students as an assistant professor at both the University of Nebraska-Omaha and Mississippi State University. Tim is a Certified QuickBooks Time Pro, QuickBooks ProAdvisor for both the Online and Desktop products, as well as a CPA with 25 years of experience. He most recently spent two years as the accountant at a commercial roofing company utilizing QuickBooks Desktop to compile financials, job cost, and run payroll. When creating an item, you’ll have four types to choose from Noninventory, Service, Bundle, and Inventory. Bundles and Inventory tracking are only available with QuickBooks Online Plus and Advanced.

Ctrl+E- to edit account, customer, product, or service lists. To find a QuickBooks ProAdvisor, you may browse through Intuit’s directory to find an accountant near you, depending on your city, state, and ZIP code. You can narrow your preferences down by specifying the type of services you need and the industry you’re in, such as manufacturing, construction, property management, and nonprofit. Alternatively, you can sign up for QuickBooks Live, which connects you to a QuickBooks ProAdvisor, but you’ll have to work with them directly within the QuickBooks platform.

Once you turn on the feature, you can assign classes to transactions. QuickBooks Shortcuts will make your accounting work not only easier but also faster. Tracking financial expenditure and income is quicker with the help of a list of QuickBooks shortcuts and accomplishing your tasks. If you press the “Alt” key on your keyboard and then examine the Menu Bar, each command category (like “File” or “Edit”) then appears with a single underlined letter. For example, the “F” in “File” and the “V” in the “View” command. If you hold down the “Alt” key on your keyboard and then press the underlined letter for the corresponding command category, its drop-down menu then appears.

Dummies has always stood for taking on complex concepts and making them easy to understand. Dummies helps everyone be more knowledgeable and confident in applying what they know. To move quickly to a specific list-box entry, press the letter. Press the S key to move to the first list entry that begins with the letter s, for example. You can also set up recurring invoices by clicking Make Recurring at the bottom of the invoice window. Now that you have two tabs logged in to your account, you have the option of pulling one out of the window so that you can work on two different screens side-by-side.

You can use keyboard shortcuts to do all kinds of things in QuickBooks Desktop. Instead of using the menus, you can create invoices and move between windows with just a few keystrokes. QuickBooks Online is cloud-based accounting software for small businesses that need advanced features like inventory management and tracking of profit and loss (P&L) by class, location, and project. QuickBooks Online comes in four plans ranging from $30 to $200 per month, depending on the number of users and features desired. QuickBooks is available on two platforms, desktop or online. In our opinion, QuickBooks Online is the most popular and sophisticated small business accounting software in the world.

Set Up Items for Every Product or Service You Provide

If you’re new to QuickBooks Online, you can benefit from the QuickBooks Online ProAdvisor program. QuickBooks Online lets you view the source document when viewing the transaction. This is helpful for receipts, bank statements, copies of transactions, and so on. To download the PDF cheat sheet, see the options below and click Download PDF button.

I’m glad to share some insights about the keyboard shortcuts in QuickBooks Desktop. QuickBooks is an accounting software package for small and medium-sized businesses. After completing the steps above, class and location fields or columns are added to your forms, so you can assign each transaction a class and location.

• The problem is that QB has programed two ALT X shortcuts, one for the bill and one on the main menu at the top of the page.
• Using Online Bill Pay, you can pay bills and send checks easily without asking your vendors to set up anything on their end.
• Bundles and Inventory tracking are only available with QuickBooks Online Plus and Advanced.
• There isn’t a way to disable, create, or edit keyboard shortcuts at this time.

He brings his expertise to Fit Small Business’s accounting content. We are committed to providing the highest quality Accounting & QuickBooks Education in a live class format or private manner. Small (3.4″ wide x 2.5″ tall) fits all laptops, including small ones. Large (4″ wide x 2.95″ tall) is designed for larger laptops (15″ and larger). We recommend measuring available space on your laptop to select the most appropriate size for your needs.

You can think of the Undeposited Funds account as a virtual “lockbox” that you store your payments in until you’re ready to take them to the bank. For more information, check out our tutorial on how to record bank deposits in QuickBooks Online. After opening an incognito window, log in to QuickBooks as normal and select the company you wish to view.

You have clicked a link to a site outside of the QuickBooks or ProFile Communities. By clicking «Continue», you will leave the community and be taken to that site instead. Pressing the Alt + X and Alt + M should work between the Expense and Items tax on the Bill form in QuickBooks Desktop.